Please click on a link below for more information on each subject.  If you would like to see current employment opportunities with SFS-Qatar, please visit the employment page.    If you would like immediate assistance with an HR or Payroll-related issue, please refer to this guide for the appropriate contact person.

• Newly Hired Employees
• Payroll
• Benefits
• Employee IDs and Vehicle Permits
• Reimbursements
• Leave
• Holidays
• Hiring Process (For Managers)
• SFS-Qatar Employee Contact List
• Current Employment Opportunities 
• Living in Doha
• Employee Access+  (click here to access the User Guide)

Newly Hired Employees

A checklist is available for new employees to assist with their transition to Doha.  New employees should also visit this page to determine which forms they will need to complete in order to be entered into our payroll system.  In addition to the checklist, new employees should pick up a copy of the New Employee Guide from the SFS-Qatar Human Resources Office.

Payroll

Full-time employees at SFS-Qatar are paid monthly by direct deposit.  However, depending on when you submit your direct deposit application, your first paycheck may have to be in the form of a check.  For this reason, we encourage employees to submit their direct deposit application as soon as possible.

For employees coming from the United States: If you plan to have any or all of your salary transferred stateside, you must complete and submit a direct deposit application to the Finance Department.  If you would also like to have a portion of your salary deposited into a local bank account in Qatar, you may do so by submitting a local payroll deduction form to the Finance Department.

For all employees not coming from the United States: You must submit a local payroll deduction form to the Finance Department to have your paycheck deposited into a local bank.

If you open a bank account in Doha, paychecks will be issued in Qatari Riyals instead of U.S. Dollars.  Payment is made at a fixed exchange rate of 3.65 Riyals to 1 U.S. Dollar.

Benefits

All full time sponsored employees of Georgetown University receive a comprehensive benefits package, including:

• Medical Insurance (100% employer funded premiums)
• Dental Insurance
• Georgetown Provided, Fully Furnished Accommodation or a Housing Allowance
• Annual Home Leave Allowance (to cover home leave airfare expenses for the employee and any dependents that have relocated)
• Monthly Transportation Allowance (to cover the cost of commuting within Doha)
• Educational Reimbursement for dependent children under age 18
• Employee Assistance Program benefits
• Leave and holidays

Learn more about your benefits and allowances: Package A | Package B

If you have any questions related to your benefits, please contact Matt Tweito in the Human Resources Department.   Questions regarding applying for Educational Assistance should be directed to David Phongsavan.

Learn more about education in Doha.

Employee IDs and Vehicle Permits

After arrival in Doha, you will need to obtain the following cards:

Employee ID cards are necessary for accessing the LAS building, where SFS-Qatar is located.  The Facilities Management Department will assist you in obtaining an Employee ID card.  Please contact Hussein Aldobashi for assistance.

Vehicle permits are required both for accessing the Education City campus and for parking in the underground parking lot beneath the LAS building.  To obtain a vehicle permit, please complete a vehicle permit request form and submit to Omar Al Swadi  in Facilities Management.

Hamad Medical Cards are necessary for seeking care through the State of Qatar public medical system.  To acquire a card, please complete a Hamad Medical Card application and submit it to Mary Bryan.   Please note:  you must first have received your residence permit before you may apply for a card.

Qatar ID Cards will be issued to you upon your completion of your residence permit.   Each of your dependents 14 and over will also receive an ID card, which is valid for the length of your residence permit.  Hussein Aldobashi in Buildign Operations will assist you in obtaining your residence permit, and will also process your Qatar ID renewal. 
 

Learn about other IDs.

Reimbursements

Typically, your reimbursable expenses will fall into one of two categories:

• Employee Compensation
• Business

The following are examples of allowable employee compensation reimbursements and should be submitted to the SFS-Qatar Human Resources Department:

• Excess Baggage
• Home Country Maintenance
• Loss on Sale of Vehicle and/or Contract Cancellation

For employee compensation reimbursements, please use GU-Q Employee Reimbursement Form Employee Compensation Package Form.

The following are examples of allowable business reimbursements and should be submitted to Aimee Unger in the Finance Department:

• Mobile Phone Purchase
• Business Travel Expenses (e.g. airfare, cab fare)
• Meals

For business reimbursements, please use GU-Q Employee Business Reimbursement Form.  Please note that all business reimbursements are subject to review.

Leave

Georgetown University grants to eligible employees paid leave for rest and recreation; personal reasons; health maintenance; illness, injury or disability religious observances; or emergencies.

All employees (staff and AAP's) who take paid leave must submit a leave request form, approved by their supervisor, to the Finance Department.

Important: Make sure to notify your unit's Administrative Assistant about your travel or leave plans. This information is used to compile In/Out Chart (NetID-protected) for SFS-Qatar Faculty & Staff. The primary purpose of the Forecasted In/Out Chart is for the ERT to determine the whereabouts/accessibility of employees during emergencies. It is also used by Admins for routine administrative purposes.

Leave Policy for Package A & Package B. 

Holidays 

SFS-Qatar Holidays 2012-2013 

US Independence Day - July 5, 2012 - Thursday
Eid Al Fitr (3 days) - August 19, 2012 – Sunday (SFS-Qatar will be closed on Sunday, August 19 – Tuesday, August 21)
Eid Al Adha (3 days) - October 26, 2012 – Friday* (SFS-Qatar will be closed on Sunday, October 28 – Tuesday, October 30)
Qatar National Day - December 18, 2012 - Tuesday
Christmas Eve - December 24, 2012 - Monday
Christmas Day - December 25, 2012 - Tuesday
New Year's Eve - December 31, 2011 - Monday
New Year’s Day - January 1, 2012 - Tuesday
Easter Sunday – March 31, 2013 – Sunday
Qatar National Sports Day – February 12, 2013 - Tuesday

*As these holidays fall on weekends, SFS-Qatar will instead be closed on the dates in parentheses.
 

SFS-Qatar Contact List

Human Resources maintains a contact list of every employee and department, updated monthly and available for download below.  If you find an error, please submit this form to Courtney Brandt.  You do not need to complete the entire form if you are just making one change.

SFS-Qatar Contact List  (updated March 2012)