New Vendors

For payments to vendors that the University has never paid before the following forms are required to be filled by the vendor and submitted to the Office of Finance & Business Services.

 

  • W-8BEN: To be completed by the vendor to certify their Non -American status with Accounts Payable prior to receiving payment (To be filled, printed, signed and scanned)
  • W-8EXP: To be completed by International business entities outside U.S.A. with Accounts Payable prior to receiving payment. (To be filled, printed, signed and scanned)
  • W9 Forms: To be completed by Business entities within U.S.A. with Accounts Payable prior to receiving payment:
    • - W9 Form : For vendors to be paid through Main Campus, W-9 form should be submitted online only.
    • - W9 Form PDF: For vendors to be paid directly from Qatar after completing the W9 form, please print, sign and fax the form to Fax: (+974) 4457-8211.

 

For new Local Vendors a commercial registration & a copy of the Qatar Tax ID are required as well as the maintenance form:

 

  • Commercial Registration: To be used for new local vendors to gather the necessary information and documentation prior to making vendor payments (provided by the vendor)
  • Local Vendor Maintenance Form: To be used for new local vendors to gather the necessary information and documentation prior to making vendor payments (To be filled by the vendor).
  • Qatar Tax ID: To be used for new local vendors to gather the tax information and documentation prior to making vendor payments (provided by the vendor)

Please note that Accounts Payable operates on a biweekly payment schedule and has 30 days to process a payment upon receipt of accurate invoices submitted to the Office of Finance & Business Services. Checks may be collected from the Office of Finance & Business Services every Monday 13.00-17.00 and Wednesday 9.00-12.00.

For any queries please contact us at sfsqfinance@georgetown.edu.