Georgetown University: School of Foreign Service in Qatar

These Policies and Procedures have been specifically developed by the SFS-Qatar Finance Office to assist in expediting financial transaction processing and to share information regarding its mission and roles.  The information in this manual has been carefully coordinated with the Main Campus to ensure the necessary level of detail.

SFS-Qatar's accounting system must accurately record all financial transactions and provide the ability to report the information in a timely and meaningful manner to decision makers throughout the campus. This can most readily be accomplished by communicating a limited number of policies and procedures that should be consistently followed by all departments. These provisions require careful monitoring of program expenses, maintenance of detailed records and adherence to University policy on signature authority for contracts. Adherence to these guidelines will help the University safeguard its assets, provide a documented "audit trail" of paperwork supporting transactions and, improve the accuracy of transaction recording.

SFS-Qatar must comply with all Georgetown University Financial policies.

Sections

1. Billing and Collections
   1. Tuition and Fees Billing
2. Banking and Cash Management
3. Budgeting and Financial Reporting
   1. Research Management
4. General Accounting 
       i.   SFS-Q 2009 Year end procedures
5. Purchasing and Accounts Payable
   1. Contracts
   2. Bids and Vendor Selection
   3. Procurement Credit Card
   4. Business Expenses
   5. Business Travel
   6. Telecommunications
   7. Honorarium
6. Payroll Processing
   1. Local Payroll Draw
7. Other Qatar Specific Policies
   1. Gifts and Donations
   2. Payments to Other GU Departments
8. Document Policy
9. Forms

• Tuition and Fees
• Financial Aid

• Financial Access+ (CSRs)
• On-line Procard Reallocation
• SFS-Qatar Policies and Procedures
• Financial Forms
• Travel FAQs

• SFS-Qatar Finance Home
• Main Campus Finance Office
• University Financial Affairs