Award Administration Process
Post award activities are those processes and activities that take place after the grant, contract or cooperative agreement has been awarded to the University and a cost center has been established in the University's financial system. The SFS-Qatar Office of Finance and Business Services should be contacted for issues pertaining to the establishment of your RX cost center and budget, preaward costs (spending prior to receipt of the award notice), rebudgeting, no-cost extensions, and any administrative or contractual issues that require the prior approval of the sponsor. We should also be contacted for issues pertaining to expenses that have been charged to your CSR, invoices to the sponsor, payment of subcontractor invoices, financial reporting, and auditing.
Responsibilities of the Principal Investigator
The Principal Investigator is responsible for:
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Conducting the project in accordance with the proposal and the terms of the award. If it becomes necessary to significantly change the scope of work of the project, the sponsor's written approval must be obtained.
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Approving the expenses charged to the project cost center. Always use the correct cost center number and account code number when charging an expense to the externally funded project.
- Managing the resources of the project so as to ensure timely and successful completion of the project.
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Filing all appropriate technical reports as required by the award document. One copy of the letter transmitting the technical report should be provided to the SFS-Qatar Office Finance and Business Services for inclusion in the University file for audit compliance.
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Reporting any inventions and or scientific discoveries made during the course of the project to the Office of Technology Licensing.
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Reviewing the monthly "Center Status Reports" (CSR) for accuracy and reporting and discrepancies to the SFS-Qatar Office Finance and Business Services as soon as possible.
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Notifying the SFS-Qatar Office Finance and Business Services if capital equipment (equipment valued at $1,000 or more and having a life expectancy of more than one year) is being transferred between institutions or is otherwise being disposed of.
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Complying with sponsor and University policies.
Research Assistant Hiring Information
The SFS-Qatar Office of Academic Affairs overseas the policies related to hiring Research Assistants. No work can be started without the submission of all paperwork to the SFS-Qatar Office Student Affairs and/or Office of Finance and Business Services, including any hiring documents, as well as proof of funding. Georgetown University SFS-Qatar will not be liable for payment to individuals for any work done before the approval of completed hiring/contracting documentation.
There are two categories from which faculty may choose to hire Research Assistants:
Undergraduate Students as Research Assistants: These Research Assistants will be hired through the Georgetown University payroll system and will be paid either on a bi-weekly schedule at an hourly rate or on a lump sum, project based rate.
Individuals Other than Undergraduate Students as Research Assistants: These Research Assistants will be engaged as independent contractors through the regular SFS-Qatar contracting process, who will need to submit periodic invoices to SFS-Qatar in order to receive payment.
Compliance and Allowable Expenses
SFS-Qatar Purchasing Policies and Procedures
University Policies regarding Conduct of Research
US Government Policies regarding Conduct of Research
Post-Award Reporting and Close-Out
Return to the Pre-Award Proposals and Reviews page or to the general research management process.
Quick Links
For Faculty and Staff
- Financial Access+ (CSRs)
- On-line Procard Reallocation
- SFS-Qatar Policies and Procedures
- Financial Forms
- Travel FAQs
Events Calendar
Upcoming SFS-Qatar Events
- Nov 10, 6pm-7:30pm: Monthly Dialogue: John Crist
- Nov 17, 5pm: Faculty Film - The Last Wave
- Dec 1, 5:30pm: Faculty Film Series
SFS-Qatar News
- SFS Dean Discusses Changing Face of International Relations
More than 300 people gathered at the Four Seasons on Monday evening to listen to Georgetown professor Carol Lancaster discuss the “new world order” in international relations, and how this will impact the balance of wealth and power in the coming years. (October 14, 2009) - Georgetown Welcomes the Class of 2013
On Thursday, August 20, the Georgetown University School of Foreign Service in Qatar (SFS-Qatar) officially welcomed the Class of 2013 into the university during its New Student Convocation ceremony. (August 25, 2009) - Summer Camp Makes Global Knowledge Local
This July, teenagers from Qatar's 16 local schools participated in Planet Georgetown, an internationally-themed summer camp. (August 01, 2009)

