Georgetown University: School of Foreign Service in Qatar

These forms are only to be used by SFS-Qatar.

• Employee Business Expense Reimbursement Form : use this form to get reimbursed for business expenses such as meals and cab fare incurred while traveling, purchase of minor supplies or other incidental expenses. Reimbursements will not be made for the out-of-pocket payment of personal services. Reimbursements for benefits related expenses, such as shipping, dependent tuition or housing maintenance should be requested on an Employee Compensation Reimbursement Form.
• Employee Business Reimbursement Account Code Guide: use this guide to determine the account code for the expense incurred.
• Employee Reimbursement Checklist: use this checklist to ensure that all requirements for submitting a reimbursement have been addressed.
• Employee Business Expense Reimbursement Worksheet: use this worksheet to summarize all business travel expenses.
• Event Request Form
• Expense Voucher : use this form to request payment to an individual (non-Georgetown University employee) or a company after an invoice has been received for services rendered or supplies delivered.
  
• Independent Contractor Forms: use this contract template for obtaining services of independent contractor(s). Please consult with the Business Manager prior to providing the contract to an IC. 
• Local Payroll Draw Authorization Form : use this form to provide SFS-Qatar with your banking information in order for us to be able to transfer all or part of your monthly Georgetown University salary directly into your Qatari bank account.
  
• Mileage Reimbursement Form (Qatar/Middle East travel) : use this form as the travel log attached to a Employee Business Reimbursement Form to get reimbursed for the cost of mileage incurred while driving on business related travel within the Middle East.
  
• Mileage Reimbursement Form (US & other non-Qatar) : use this form as the travel log attached to a Employee Business Reimbursement Form to get reimbursed for the cost of mileage incurred while driving on business related travel in other countries outside of the Middle East.
• Office Supplies Order Form: use this form to order Office Supplies and submit to the Business Services Center Coordinator.
• Petty Cash Form: use this form along with original receipts to request employee reimbursements for minor miscellaneous business-related expenses.
• Personal cell phone requisition: use this form to requisition a cell phone for a new employee
• Purchase Requisition Form : use this form to request the issuance of a Purchase Order, which is a document showing a vendor that the purchase has been officially authorized by Georgetown University. It is required for any purchases over $4,999 (even if there is a contract) and must be joined by the proper tender documentation or sole source justification form.
• Business cell phone application Form: use this form to request a mobile phone for business purpose for an employee
• Travel Authorization Form : use this form to get pre-approval for any business related travel before any bookings are made.
• Missing Receipts Log : use this form to document any missing receipts for meal expenses under $10 and non-meal expenses under $25. For other missing receipts, attach a memo for explanation of the expenditure and why the receipt is missing.
• Wire Transfer Form: use this form to initiate a request for payment to vendors who are not domiciled in Qatar.
• Travel Letter to Guests & Visitors: use this form to invite guests to SFS-Qatar. 

The following are Main Campus forms which are also often used by SFS-Qatar:

• Contract Transmittal Form :
• Cost Center Monthly Reconciliation: use this form to reconcile monthly transactions posted to the Cost Center as per policy.
  
• Sole Source Justification Form : use this form to explain why the normal tendering process was not feasible for any purchases made over $4,999.
  
• Direct Deposit Form : use this form to authorize Georgetown University to transfer your salary into a US-based bank account.
• Signature Authorization Form : use this form to establish the appropriate authority for an employee to approve various types of expenditures in the course of University business.
  
• Financial Access+ Request Form : use this form to get view access to on-line CSR's or to have the PeopleSoft client installed on your computer.
  

A more complete list of forms used on Main Campus, is available at:
http://www1.georgetown.edu/admin/provost/MCFO/nav/quicklinks/forms/.

For Contract Templates, please contact Aimee Unger.

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